Route Accounting Solutions

eoStar Has Inventory Tracking from Retrieval to Delivery

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A comprehensive inventory tracking system is an essential tool for any warehouse that wants to operate efficiently. An effective system will let you track your inventory across its entire supply chain, from the moment it arrives in your warehouse to when it gets sent to your customers. Accurate and easily accessible data regarding your supply chain will aid your warehouse business in seeing increased profits and productivity. In addition, an effective system will help you avoid errors, provide you with a variety of inventory alerts, help you optimize warehouse space, and more. 

At eoStar, we have customizable software that can be tailored to suit your needs. Our inventory tracking systems let you monitor your supply chain and ensure your operation is productive. Read on for a variety of elements that are essential to effective inventory tracking software, and what you should look for if you are considering replacing or upgrading your system.

Scalability

With the constant changes in American economics, there will be continuous change in warehouse processes. As your warehouse grows to satisfy demand, you will want to stay on top of tracking your inventory as it fluctuates. Failure or errors that arise during tracking can lead to compounded issues that surface later on. This will require backtracking and trying to fix all of the issues.

Instead of worrying about problems that arise from increased growth, you should consider implementing software that will scale with your business. This does not just apply to inventory tracking; scalability is applicable to all aspects of your warehouse business. 

Having inventory tracking that will scale with your business also means you can avoid having to replace or upgrade software multiple times in the future. Instead of searching for new products, you can transition into the increased productivity and responsibilities that come with increased growth. 

Dashboard

We recognize that your employees must have quick access to easily understandable data. Our inventory tracking system utilizes an intuitive system that will be easy to train new employees on. This will allow less time to be spent training or trying to decipher information. Our user-friendly dashboards will improve productivity and reduce the likelihood of human error or misunderstandings. 

Trends and Metrics

The inherent nature of any warehouse business is to get goods from one location to another. However, in order to do this effectively in our modern economy, analyzing trends and metrics of your inventory from retrieval to delivery is essential.

Inventory tracking will allow you to understand the degrees of demand for certain products and when that demand happens during the year. For example, there may be products that sell more frequently during the cold season, and your inventory tracking system can help prepare you for that. As the year progresses, your trends and metrics dashboard can prepare reports that will advise you to increase your supply of certain products that you have historically shipped a lot of during the winter season. 

A good inventory tracking system will also contain an alert system. These alerts can advise you on low or depleted inventory levels. As a result of being better prepared for low inventory levels, you can replenish your supply faster. This will reduce the lag time between getting products and then getting them to your customers. This benefit can also keep you apprised of future inventory levels so that you may be better prepared; as a result, you will not have to rely on an alarm system and instead can have the correct supply beforehand.

Inventory forecasting will also nicely complement the trends, metrics, and alarm systems present in an inventory tracking system. Like trends, inventory forecasting is analysis that can be performed on trending data and metrics. This takes the data and turns it into an actionable insight. 

EDI Integration

Our inventory tracking system has Electronic Data Interchange (EDI) integration to help your systems operate more efficiently. EDI integration allows users to exchange data electronically instead of through traditional means such as paper. While it is expected that you will likely use paper in some aspects of your business, it is still more efficient to use EDI in locations where it can be integrated. 

EDI integration will reduce the likelihood of errors, increase the speed of communication, and expedite processing. 

Loading Orders

When it comes to getting your orders out the warehouse doors, an effective inventory tracking system can help ensure your orders are accurate. When your inventory tracking software has EDI integration and an easy-to-understand dashboard, drivers will have an easier time doing their job. With these additional elements, drivers will have clearer instructions on their destination so they may acquire their orders. Clearer instructions lead to decreased likelihood of human error. 

Additionally, the workers in the warehouse will have a better understanding of what inventory they need to prepare for shipment. This will create a more effective synergy between preparing inventory for shipping and getting the inventory onto the fleet vehicles for transportation. 

Supplier Reporting

Inventory tracking also allows you to keep an eye on inventory when it is on its way to your warehouse. This can sync with your supplier’s data and allow you to be better prepared. As a result, warehouse workers can better prepare inventory space. This allotted time to prepare for inventory space can allow for your supplier’s transportation to more quickly and efficiently dock at your warehouse, deliver their goods, and be on their way. This reduces time spent trying to find space for new inventory, and also reduces congestion at the warehouse. 

Contact eoStar

At eoStar, we are happy to work with you to develop a customized inventory tracking system that will suit your needs. The warehouse industry is constantly developing and overcoming challenges, and eoStar stands ready to work alongside you. Our years of experience mean we have helped both small and large warehouse enterprises be set up for future success. Contact us today for a consultation. 

Route Accounting Solutions

Things to Know About ERP for Distribution

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Enterprise Resource Planning, also known as ERP, is an essential tool for any distribution business. ERP for distributors allows employees and managers to have a centralized network that operates multiple aspects of the business. This includes elements such as payroll, inventory, KPIs, marketing, and more. 

ERP is a suite of various software modules and components that are tailored to your business needs. Regardless of what sector of beverages you operate in, ERP will improve optimization of logistics and accounting. ERP for distribution provides an advantage over those operating via spreadsheets and paper. This is why ERP for your business is necessary if you want to grow and remain organized and efficient.

Here are some of the important aspects of ERP that may help your distribution company. These are aspects of ERP software suites you should research before purchasing an ERP suite from a vendor. 

Business Data

Utilizing an ERP can be a scary venture, especially if it is your first time. When you are first starting off, the idea of tracking trends over time may not be at the very top of your priorities list. Regardless, after you have established your baseline, you may discover that you need to start analyzing trends for market growth.

The importance of analyzing trends and business data is that it will give you a closer insight into your business’s performance. You may often find areas in which improvements can be made when you look at trends such as inventory tracking, employee performance, delivery routes, and so on. 

Business data and trends can be analyzed on a short- or long-term basis. This can show you how new products are doing or how employees have been performing. If you are looking to improve your business growth, even if things are going well, using an ERP to analyze business data will provide you with the knowledge to expedite growth.

Scalability

There are ERPs that are also scalable for your business. Ideally, most business owners want to see their businesses grow and prosper. Using an ERP to begin with will expedite that growth process; however, you will want to ensure that your ERP suite will continue to work optimally when your business grows. As more responsibilities, tasks, and logistical goals are created, your ERP suite must be able to accommodate the new workload.

There are multiple aspects to scalability that should be considered. Depending on the type of ERP you are using, additional hardware for your system may be necessary. This comes in the form of additional memory to store data, or perhaps additional processors to keep up with higher numbers of transactions or calculations. If you are shopping for a new ERP suite, you will want to make sure you can customize the hardware so it can physically keep up with your growth.

The software itself is another element that is important to consider. The software, its dashboard, and access to data must be able to accommodate the increase in workload. This means being able to change or update modules so they can handle additional data and usage.

Another important aspect of scalability is that it will likely cost you more in terms of time, money, and productivity to completely replace your ERP suite with another software suite to organize your business. During such an upgrade or replacement there will be downtime, new bugs or glitches to resolve, and new training that employees must undergo. Due to the fact that distribution businesses are prime candidates for later growth, scalability is an important aspect to consider when shopping for an ERP system.

Dashboards and Accessibility

Having an easily understandable dashboard for users is important for all distributors and their ERP. Easy-to-understand data and user interfaces will improve productivity because the user will spend less time trying to figure out how to find what they are looking for. Accessibility also reduces time spent trying to train new employees on how to figure out the system. If the ERP has an intuitive dashboard, users will feel more comfortable accessing data and compiling reports. 

Integration

When you are looking for a new ERP suite for your distribution business, make sure to research how easy it is to integrate and implement the product. A grand and complex ERP suite may be great, but if there is significant cost or conflicts of software, it may turn out that your return on investment will not be what you had hoped. It will be important to compare and contrast your different systems with your potential ERP product. 

When integrating a new ERP system, or any new tool or technique for your business, it is wise to consider your return on investment. While you can factor in the initial cost, you will also want to compare future cost/benefits of different aspects of your business performance and how it relates to your ERP. 

Lastly, while you are researching products to optimize distribution operations, be sure to research the vendor itself. Different vendors will provide different quality products, including long-term management and support. Integrating any new software suite will likely come with bugs or technical glitches; that is to be expected with any new system. However, if you purchase an ERP from a vendor who provides no support after the product has been integrated, you may find yourself struggling to overcome the challenges. Additionally, a good vendor may have other products that can accompany your ERP and further improve your small business’s efficiency. Creating harmony and synergy between your ERP and other third-party programs will be beneficial for your distribution organization. 

Contact eoStar 

If you are managing and operating a warehouse and are looking for a new ERP, contact eoStar. We can help you integrate a new and customizable ERP suite into your warehouse enterprise. We have been in the business of optimizing warehouses, both small and large, for many years and will be happy to help you grow.